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QUEBEC LAW 16 · DIVIDED CO-OWNERSHIP

Prepare the file. Keep what follows under control.

Norméo centralizes building records, identifies missing information, and prepares the file sent to the authorized professional. After their work, confirmed actions remain tracked in the property record.

Check file readinessView an example file ↓

WHAT CHANGES

Two documents structure the process.

Since the regulation came into force on August 14, 2025, divided co-ownership syndicates must obtain a maintenance log and contingency fund study prepared under the applicable rules.

Existing syndicates generally have three years and one day—until August 15, 2028. Different rules apply in some situations, including recent co-ownerships and developer transitions.

Government of Quebec — measures concerning co-ownerships

Maintenance log

It brings together the common-property inventory, required maintenance and frequency, known history, contracts, warranties, reports and relevant manuals. The board updates it annually.

Professional review is generally every five years; some eligible smaller properties may fall under a ten-year horizon.

Contingency fund study

Over a horizon of at least 25 years, it establishes foreseeable major repairs and replacements, estimated costs, and recommended fund contributions.

A new study must be obtained at least every five years.

SYNTHETIC FILE

What “prepare the file” means in practice.

The information below is fictional and is shown only to demonstrate the Norméo experience.

EXAMPLE

Bellerive

Bellerive Syndicate — Demo

Missing information
Profile
Divided co-ownership · 64 units
Construction
1985–1989
Professional
To be assigned
Target deadline
Aug 15, 2028

AVAILABLE RECORDS

  • Building plans
  • Prior contingency fund study
  • Elevator maintenance agreement
  • Roof inspection report
  • Major-work invoices

INFORMATION TO OBTAIN

  • Roof replacement records
  • Elevator maintenance contract
  • Prior facade report
NEXT ACTIONGather historical records
CURRENT OWNERProperty manager — Demo
View the example Law 16 portfolio →

PROFESSIONAL HANDOFF

Norméo organizes the process. The professional owns and signs the reserved work.

Property fileRecords assembledGaps resolvedInformation readyProfessional reviewAuthorized professionalVisit and analysisProfessional scopeLog + studySigned deliverables

The professional work remains performed, interpreted, and signed by the authorized person. Norméo manages the preparation, coordination, and operating record around it.

AFTER THE STUDY

A recommendation should not disappear into a PDF folder.

The professional document remains authoritative. A person confirms what becomes an operational action in Norméo.

RECOMMENDATION RECEIVED · EXAMPLERoof membrane reviewSynthetic excerpt—the professional document remains the official source.
Planned action
Condition assessment
Owner
Property manager — Demo
Provider
Specialist to be assigned
Target period
2027–2028
Expected evidence
Assessment report
Status
To schedule
PROPERTY HISTORYThe action, due date, and evidence will remain linked to the property record.

MULTIPLE SYNDICATES

One screen instead of a spreadsheet and email folder for every property.

PropertyFileProfessionalCurrent issueNext action
BelleriveSynthetic dataMissing information—Roof replacement recordsGather historical recordsOwner : Property manager — Demo
Complexe AtriumSynthetic dataVisit scheduledHeritage Advisory Studio — Demo—Complete the scheduled visitOwner : Heritage Advisory Studio — Demo
Complexe du CanalSynthetic dataDocuments receivedHeritage Advisory Studio — Demo—Track confirmed actions and review horizonOwner : Norméo — Démo
Immeuble MontcalmSynthetic dataProfessional reviewHeritage Advisory Studio — DemoRequested facade reportProvide the requested facade reportOwner : Property manager — Demo
View the complete example file

OFFICIAL SOURCES

Reviewed content, careful scope.

Last reviewed: September 1, 2026. This page explains a general process; it does not replace legal advice or the work of an authorized professional.

START WITH THE FILE

See what is already ready—and what remains to gather.

The tool produces a preliminary document-readiness summary. It does not determine compliance or replace a professional study.

Check my fileTell us about your co-ownership